SAP Supplier Portal

SAP Supplier Portal Extension to SAP Cloud ERP

Frustrated with a current procurement process? Is it riddled with inefficiencies, manual POs, multiple phone calls, no visibility or audit trail, and maybe even faxes? These manual processes are not only taking way too much of your time, they hinder both your supplier relationships and your overall production flow.

Any of these pain points sound familiar:

Manual Data Entry: Purchase orders, invoices, and delivery notifications are all handled manually, leading to errors and delays.
Limited Visibility: Lack of real-time insights into supplier inventory levels and order status, creating production/fulfillment bottlenecks.
Communication Silos: Communication with suppliers is fragmented, relying on emails, phone calls, and even faxes, making collaboration difficult.
Slow Invoice Processing: The manual invoice processing cycle is slow and prone to errors, impacting supplier payments.

Any of these issues will cause delays and frustration and ultimately cost you money. Automating supplier interactions through a dedicated Supplier self-service portal will significantly improve your process.

Why implement the SAP Supplier Portal?

SAP Supplier Portal gives you visibility of purchase orders, invoices, order confirmations, shipping notifications, receipts, service entry sheets, and credit notes. Suppliers receive a transparent view of the order cycle, including the status of goods receipts, invoice processing, and payment. Changes are no longer lost in communications, and you have an auditable record of revisions/change orders to eliminate confusion and errors.

With SAP Supplier Portal, you can automate and digitalize all these interactions simplifying your complete order-to-invoicing process.

Top Benefits for the Buyers

Improved collaboration and visibility- Automate the procurement process with ongoing, two-way supplier communication.
Payment compliance- Quick invoicing and data accuracy help minimize the amount of incorrect or duplicate payments, streamlining accounting processes and improving overall financial visibility
Rules-based automation- More than 120 smart business rules enable accurate collaboration and limit the need for time-consuming manual verification processes.
Faster time to value- Regardless if the SAP Supplier Portal is deployed in parallel with SAP Cloud ERP , formerly known as S/4HANA Cloud Public Edition,or as a phase two extension of your ERP implementation, the template-based/pre-configured processes shorten roll-out.

Top Benefits of the Suppliers

Accelerate your order-to-cash cycle and get paid faster:
- 1) Fill orders fast by digitally receiving and responding to more than 20 different document types, including purchase orders, invoices, and ship notices
- 2) Enhance your customers’ purchasing experience by publishing digital catalogs
- 3) Improve Cash-flow - quick Invoicing and improved data accuracy to minimize errors and payment delays
Improve visibility over key business insights:
- 1) Keep track of your documents at each stage of fulfillment with instant notifications and status updates
- 2) View and manage your documents in one place with the ability to sort by date, customer, and status
- 3) Gain control and visibility of your transaction performance with widget-based KPI’s

Extending SAP Cloud ERP with SAP Supplier Portal

Provide access to a self-service portal for all your suppliers with seamless Purchase order and invoice visibility and collaboration
Improve supplier responsiveness with immediate access to documents
Enable the ability to ‘flip’ orders into confirmations and invoices
Communicate with suppliers via the portal, in the context of specific documents or to expedite any fulfillment or payment-related issues
Identify and onboard SSuppliers more quickly

By extending SAP Cloud ERP with seamless supplier collaboration

Automate your procurement collaboration workflows

- Automate routine paper-based transactions to realize operational efficiencies, decrease operating costs, and free up FTE capacity
- Gain faster time to value with standardized workflows and document types, while reducing supplier onboarding cycle time
Achieve greater procurement collaboration and visibility
- Access a community of global suppliers and buyers to connect, collaborate, and transact on the network
- Optimize supplier invoice collaboration and visibility to reduce supplier inquiries and leverage early-payment discounts for better working capital management